One of the biggest reasons that many businesses stick with manual timekeeping despite the numerous drawbacks that it has is due to the difficulty in implementing new systems. Whether it’s cost, training, or adoption-related issues, many businesses either don’t try or fail to implement updated technology.
Implementing a clock in and out app for your business doesn’t have to be that difficult, so long as you follow the proper steps during the adoption process. Using online time clock software to improve your company has too many benefits not to attempt to implement it following the proper steps.
Start With the Basics
Before you begin mandating that every employee adopt new technology, the most important thing to do is explain to employees what a clock in and out app is and how it is crucial to the business’s success. It’s important to remember that the workforce is likely to form a negative opinion and resist adoption if they feel forced into something with little to no understanding.
This can be as simple as explaining to employees the savings of using a timekeeper app and how easy it will be to clock in and out. The critical point is to make sure they know why the software is being adopted in the first place and not expecting blind compliance.
Express the Benefits to Employees and Managers
Employees often want the question answered, “what’s in it for me?” to help them adopt and start using the software. So it’s necessary to explain to them the direct benefits of using a clock in and out app. Once they are aware of the positives, this will help them deal with negative aspects of adoption, such as the learning curve that comes with understanding new technology.
Specifically, you can focus on the ease of the team time tracking, the ability to automatically track hours, meaning pay is more accurate and how easy it is to view schedules, request time off, and handle other administrative tasks that would have otherwise taken a long time and needed separate manager approvals for each transaction.
Create a Process to Make For Smooth Workflow
Having a system in place for how the clock in and out app will be used, what tasks will be monitored, and how things are reported will make implementation and adoption much more successful and beneficial to your business.
This can be done by assigning managers to handle all scheduling and reporting issues, establish a standard clock in and clock out procedure, and figure out which employees are on which tasks. Not only does having an online timecard system make things more organized and easier to manage, but many employees will also like the simplicity and the structure because it allows them to attend to their assigned tasks in a more straightforward manner.
Integrate Payroll Into the Process
One of the best advantages and first things to do when implementing a time and attendance app is testing payroll integrations. This takes the timekeeping process and makes it possible to send automatically calculated data about hours, pay rates, and overtime directly to the accounting department for processing.
This makes the entire payroll process cheaper, easier, and more efficient. Payroll is error-free, much of the process is automatic, and employees can get paid much faster, leading to a happier and more productive workforce while reducing payroll overhead.
In fact, payroll is one of the benefits employees will appreciate most about adopting the new technology. They no longer have to fill out timesheets and wait for payroll to process them or deal with potential data entry errors that can take ages to fix. Businesses benefit from the simplified process and improved accuracy.